Microsoft Project Tips

/Microsoft Project Tips
13 07, 2021

Create a Change Requests Table in Microsoft Project

By |2021-07-13T12:24:07+00:00July 13th, 2021|Microsoft Project Tips|

Background Information If you are a user of the Microsoft Project desktop application, there is no built-in method for tracking change request activity in your project schedule. However, you can create a custom table that will address your change request tracking needs. For example, to track change requests in my Microsoft Project schedules, I might [...]

11 06, 2021

Fun with Formatting of the Gantt Chart View

By |2021-06-11T13:39:19+00:00June 11th, 2021|Microsoft Project Tips|

Default Formatting As you are probably already aware, the default formatting of the Gantt Chart pane, which is shown on the right side of the Gantt Chart view, is as follows: Detailed tasks are displayed with a light blue Gantt bar with the names of the assigned resources shown at the right end of the [...]

24 05, 2021

Allow Project Managers Read-Only Access to All Projects in Project Online

By |2021-05-24T11:39:57+00:00May 24th, 2021|Microsoft Project Tips|

Background By default, the security permissions in Project Online and Microsoft Project Server only allow project managers to open and edit their own projects, and do not allow project managers to see anyone else’s projects in either Microsoft Project or the Project Center page in Project Web App. However, a common security requirement in many [...]

5 05, 2021

Create a Hammock Task

By |2021-05-05T13:41:39+00:00May 5th, 2021|Microsoft Project Tips|

Background A common need for many project managers who use Microsoft Project is to create a task that spans the entire timeframe of the project, from the Start date of the project to the Finish date of the project. An additional need is to have the Duration of the task calculated automatically, so that if [...]

19 04, 2021

Extending the Resource Usage View

By |2021-04-19T10:36:45+00:00April 19th, 2021|Microsoft Project Tips|

The Resource Usage view is a powerful view in Microsoft Project. The Usage table on the left side of the view displays each resource in your project team, along with the tasks to which each resource is assigned. The Usage table includes the Work column, which shows the total amount of Work assigned to each [...]

6 04, 2021

Understanding Calculation Options in Microsoft Project

By |2021-04-06T15:44:08+00:00April 6th, 2021|Microsoft Project Tips|

Background Information In the realm of little-used features in Microsoft Project, there are a couple of Project Options settings worth noting. These are the calculation options found on the Advanced page of the Project Options dialog. To view these options, click the File tab and then click the Options tab in the Backstage. In the [...]

24 03, 2021

Project for the Web – Export to a PDF Document

By |2021-03-24T15:57:36+00:00March 24th, 2021|Microsoft Project Tips|

Project for the Web was first released in 2019. Since then, Microsoft has continued to add new content to this lightweight project management application on a regular basis. In fact, feel free to take a look at the blog post with a video that I created back in November 2020 about the new Export to [...]

17 03, 2021

Thinking About Elapsed Durations

By |2021-03-17T16:00:17+00:00March 17th, 2021|Microsoft Project Tips|

What is Elapsed Duration? Microsoft Project offers an unusual scheduling option known as Elapsed Duration. In the Duration column for any task, you can enter a Duration value two different ways: You can enter the Duration value as a regular time value, such as 5 Days. You can enter a Duration value as an Elapsed [...]

10 03, 2021

Saving and Using Personal Templates in Microsoft Project

By |2021-03-10T11:09:57+00:00March 10th, 2021|Microsoft Project Tips|

Background Information A few weeks ago, I created a Tips and Tricks video on creating and using personal templates in Microsoft Project. The step that is required for using personal templates is not obvious, so that I thought I would write a blog post article about this process. Saving a Personal Project Template You can [...]

23 02, 2021

Disable Automatic Recalculation in a Very Large Project

By |2021-02-23T11:04:19+00:00February 23rd, 2021|Microsoft Project Tips|

What is a Very Large Project? One of the challenges of managing a very large project in Microsoft Project is the amount of time it takes for the software to recalculate the project. What constitutes a very large project, you may ask? Generally speaking, a very large project meets one or more of the following [...]

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