Since the timeline feature was introduced with Project Professional 2010, Microsoft Project has made great strides in improving it – especially over the last three versions. In today’s post, I will outline the highlights and some of the more advanced features that people have been asking me about for years.
I will discuss how to:
- Label timelines
- Adjust the timescale of the timeline
- Create multiple timelines
- Alter fonts to make your timeline pop
- View the progress of tasks within your timeline
You’ll essentially learn how to take your timeline from this:
Microsoft Project Timeline Tips
The adjustments shown below are simple yet impactful. Just follow the steps and you will be on your way to brilliant, easy-to-read timelines.
1. Labeling Timelines
To label your timelines, use the new “Bar Label” button in the format ribbon of your timeline. You can name each timeline individually.
2. Adjusting the Timescale of the Timeline
To adjust the timescale labels, click on the “Start” or “Finish” date on your timeline, and then click “Date Range” in the format ribbon.
Using the “Set Timeline Dates” dialogue, establish custom dates for your timeline.
Note: I personally set different dates for my second timeline.
3. Creating Multiple Timelines
To add an additional timeline into your project schedule, use the “Add Timeline Bar” button in the format ribbon of the timeline.
4. Adjusting Fonts to Make Your Timeline Pop
I’m a huge fan of text styles within Microsoft Project, so I like to customize the various text fields within a timeline. To do this, click on the “Text Styles” button in the format ribbon of the timeline. You can then change the font, color, and size of various objects within your timeline.
Note: I adjusted the Milestone Names and Bar Labels.
5. Viewing the Progress of Tasks Within Your Timeline
To view the progress of tasks within your timeline, all you need to do is upgrade to the latest version of Project Professional for Office 365. This feature was released within the last few months.
I hope these five tips have transformed the way you look at timelines! Stay tuned for more Microsoft Project and Project Server insights from Tom’s Tech Talk.
Stay tuned for more helpful Microsoft Project Server and Microsoft Project Online tips and advice on Tom’s Tech Talk.
Projility provides expert solutions for effective change. We offer enterprise portfolio and project management solutions based on Microsoft Project Server and Project Online, with tailored dashboard reporting, analytics, and decision-making tools via our Hammerhead technology. Projility also implements professional services automation systems established on Microsoft Dynamics CRM Project Service, and presents cloud-based strategies, migrations, and hosting solutions through Microsoft Azure. Contact us for more information.