Many Project Management Offices (PMOs) fail due to lack of collaboration. When team members and managers overlook communication amongst themselves, as well as with influencers and decision-makers, projects tend to stall and fall apart. To understand why collaboration is crucial to PMO success, all stakeholders must first acknowledge their place in the execution process. Then, the PMO can take steps to improve both its influence and synergy within the organization itself.
Unfortunately, collaboration within the PMO is complicated. In the project management (PM) environment, value is established when each stakeholder can see and understand their unique role. The PMO can seem overbearing when trying to communicate and define these roles, especially if it doesn’t have the proper tools to relay its messaging. This lack of collaboration can cause roadblocks, and eventually lead to complete PMO failure.
Communication is Key
Many PMOs forget their primary duty: standardization. They focus on management without setting up repeatable processes – making the PMO much less powerful than it could be. Once the PMO realizes that standardization is essential to success, key stakeholders must get involved in the process.
Collaboration between the PMO and its stakeholders is vital to PMO progress. It fosters:
Collaboration Requirements
Collaboration tools within the PMO need to be:
Straightforward Collaboration with Hammerhead
Projility’s Hammerhead product line allows the PMO to collaborate with stakeholders with ease. Visually-appealing, on-demand dashboards present real-time data from Microsoft Project Online or Project Server. Metrics can be customized to meet different demands within the PMO, and data can be drilled down within a few clicks for enhanced visibility. Additionally, best-in-class, built-in reports offer tailored portfolio insight to managers and decision-makers.
Hammerhead incorporates collaboration into every PMO process. Instead of viewing communication as an afterthought, it utilizes it to reduce reporting cycles and improve resource utilization. With Hammerhead, the PMO can prioritize, manage, and adapt – all thanks to successful collaboration.
Projility provides expert solutions for effective change. We offer enterprise portfolio and project management solutions based on Microsoft Project Server and Project Online, with tailored dashboard reporting, analytics, and decision-making tools via our Hammerhead technology. Projility also implements professional services automation systems established on Microsoft Dynamics CRM Project Service, and presents cloud-based strategies, migrations, and hosting solutions through Microsoft Azure. Contact us for more information.